10.15 Patch Release - Accounting Features

This document will briefly describe small Accounting enhancements added to Patch Releases in version 10.15. These changes are available in version 10.15.0 and later.

10.15.0

Recurring Templates - Next Due Date Added to Recurring Entries Drop Down in Transaction Window

When entering a General Ledger, Accounts Payable, or Accounts Receivable transaction, the Recurring templates entries list captures the next due date and displays this information beside the description.

To access this feature, follow the path: Accounting > General Ledger/ Accounts Payable/ Accounts Receivable > Enter G/L Transaction

10.15.3

Payables Dashboard - Vendor Payment Type Column

Users can display the default payment types for each Vendor on their Payable Dashboard page by adding the Vendor Payment Type column from the right-click customize option.

10.15.4

Bank Manager - Change Label for Cheque Sequence

The Printer button in the Bank Maintenance window has been re-labelled to Sequences to better describe what the button does.

To access this feature, follow the path: Accounting > Bank Manager > Maintenance > Bank Accounts

Time Clock Management Dashboard - User Code Column Added to Total Hours Page

A right-click customizable Code column has been added to the User Hours and Total Hours lists which populates the employee's ID to accommodate Dealerships' reporting needs.

User Hours

Total Hours

Elavon - Surcharge 3.5 % Applied on Sales and Body Shop Credit Card Transactions

Based on the Dealerships' setups, there is the ability to apply a surcharge of 3.5% on Sales and Body Shop credit card transactions through the POS machine regardless of the amount.

The example below shows the Receipt with the surcharge information.

10.15.6

Accounting Report Total - Include Restricted Journal Amounts

A change has been implemented to Accounting Reports to include amounts from restricted journals in the total to show the correct balance.

Users without permission to Restricted Journals will be able to see details of the transaction (Account, Dates, Ages, Journal Code, and Amount) on the detail lines, but all other information is hidden with a Restricted Journal message.

To restrict Journal Codes, follow the path: Accounting > General Ledger > Maintenance > Accounting Setups > Journal Codes

10.15.7

Accounting Maintenance Windows - Header Divisions

All Accounting Maintenance windows have been updated to display the Accounting Division name in the header for divisional Dealerships. This will allow users to identify which store they are working in.

Bank Reconciliation - Track Changes and Data Locking Added

Dealerships have an easy way to track changes made to Bank Reconciliations. The "save in process" action will record changes in the Bank Maintenance Audit Log, providing a clear indication of what was changed, who made the change, and when the change was made.

To use view this feature, follow the path: Accounting > Bank Manager > Maintenance < Bank Account

In addition, Bank Reconciliations now have a data-locking feature. This will allow Users to process cheques while another user is in the Bank Reconciliation for the same bank account.

Note: Users will be unable to update/commit a Bank Reconciliation until there is only 1 User in the Bank Reconciliation screen.

10.15.10

Time Clock Dashboard - Show Clock in and Clock out Date on Total Hours Page

The User Hours list view on the Total Hours Dashboard Page includes Clock in and Clock out date columns, providing additional tracking capabilities.