10.20 Additional Accounting Features

KB 2873, Release Note, Accounting Development, 7/24/2024

This document offers a concise summary of the enhancements made to Positive Pay, available from version 10.20 onwards.

Positive Pay Changes

As an increasing number of Dealerships embrace Positive Pay to bolster their security protocols, we've refined the process of generating Positive Pay files for seamless submission to the bank.

Positive Pay Report

A dedicated report for Positive Pay is now available directly from the left main menu. The criteria window includes only the relevant options.

To access this report, follow the path: Accounts Payable > Reports > Positive Pay

An addition to the Positive Pay file criteria is the Include Submitted option. This allows Users to exclude cheques previously included in a generated file, preventing accidental duplicate submissions. By default this will be set to No. Changing it to Yes will incorporate cheques included on a previous file on the preview of the report and on the Positive Pay file, if generated.

When previewing the report there is a Generated Date indicating the most recent inclusion of a cheque on a Positive Pay file.

To facilitate the transition to the new access point, the initial click on the Positive Pay button from its previous location on the Cheque/EFT Register will prompt Users to access it from the left main menu.

Generating Positive Pay Files

The process for generating the Positive Pay file for Bank submission remains unchanged, except that it's now accessed through the Positive Pay report. Simply click the Generate button within the Positive Pay report criteria window, and the system will prompt to name and save the file.

_Note: The Positive Pay format and default Save Location is still pulled from the Bank Account that is first in the list you are running the report for.