10.23 AP Source Division Dashboard

KB 3226, Release Note, Accounting Development, 11/10/2025

Version 10.23 introduces Source Division visibility across Accounts Payable Invoices, transforming how Divisional Dealerships manage and track Payable. Users can now see the originating Division for each Invoice, improving organization, analysis, and reporting across both Centralized and Divisional accounting structures.

The new Dashboard Page enhances usability with flexible grouping options and advanced filters, streamlining reviews of intercompany postings reducing the time required to identify Sales Division invoices.

To view these changes, follow the path: Accounting Dashboard > Payables Page

Setups

Prerequisites

  • Available for Divisional Dealerships Only

Control File

To enable the new functionality that generates intercompany lines based on a transaction's originating division, activate the following Control File setting:

Follow the path: System > Maintenance > Accounting Control File > General Ledger > Use Transactions Division for Intercompany Distribution > Yes

Adding the Payables Page

The Payables page is included on the standard Accounting Dashboard.

To add it to a custom Dashboard, follow the steps:

1. Click the Gear icon in the top-right corner.

2. Select Add Page and choose Payables from the list.

3. Click OK to confirm add the page.

Configuring Payables Dashboard Settings

When adding the Payables page to a custom Dashboard, you can configure additional display options:

Steps

1. Click the pencil icon on the Payables Dashboard page.

2. Use the Account Filter drop-down to select which Accounts to display.

3. Click Ok to save and apply your configuration.

Night Cap Report Configuration

The Night Cap reporting system now includes Source Division details, providing enhanced visibility for divisional tracking and analysis.

Configuring Night Cap Summary Reports:

1. Go to the Dashboard .

2. Click the Gear icon.

3. Select the Nightcap Schedule icon.

4. In the View drop-down, choose Source Division to generate division-based reporting.

5. Set the Frequency (None, Daily, Weekly, Monthly) according to reporting needs.

6. Define Last Run date to establish the reporting schedule baseline.

7. Enter Recipient email addresses for automated report delivery.

8. Click Preview to review the report layout and content before scheduling.

9. Click OK to save the configuration.

Accounts Payable

Metrics

The Payables Dashboard provides key Metrics to help monitor outstanding amounts and track invoice aging:

  • Total Payables - The total value of outstanding payables across all divisions, showing the overall amount owed to Vendors.

  • Invoice Count - The number of invoices that remain unpaid and require processing or payment.

  • Selected Payment - The total value of invoices currently selected for payment processing across all Vendors and divisions.

  • Held Invoices - The number of invoices placed on hold and excluded from payment processing.

  • Average Age - The average number of days invoices remain outstanding, offering insight into payment timing and overall health of payables.

Views

The Payables Dashboard provides three distinct views for organizing and analyzing invoice data:

To change views, follow the path: Right-Click > View > Select View

  • Vendor View - Groups invoices by Vendor, with column groupings that display invoice totals, held payments, and aging details.

  • Account View - Groups invoices by the accounts to which they were posted to.

  • Source Division - Groups invoices by the division where they originated.

Column Customization Options

Users can personalize their Dashboards by adding the Source Division column, making it easier to identify the originating Division for each invoice at a glance.

To add a new column, follow the path: Right-Click > Customize > Select Column > Ok

Filtering by Source Division

The Source Division filter enables Users to refine payables data by Division, allowing for targeted analysis and more focused review of outstanding invoices.

To filter the Dashboard results, follow the path: Filter > Source Division > Select Division

Groups

The Payables Dashboard provides flexible grouping options through the right-hand grouping panel:

  • Aging - Aggregates invoices by age across all Divisions.

  • Account - Displays the Accounts where invoices have been posted.

  • Source Division - Groups Invoices by their originating Division for more focused analysis.

  • Source - Displays Transaction Source details along with Source component information.

Insights

The Vendor section (bar chart) on the Payables Dashboard delivers quick insights into Vendor-related payable trends:

  • Top Vendors by Outstanding Amount - Identify which Vendors are owed the most, helping prioritize payment processing.

  • Vendor Payment Patterns - Track trends in outstanding amounts to reveal payment timing habits and opportunities for better cash flow management.

  • Impact of Key Vendors - Understand how your largest Vendors contribute to overall payables, highlighting financial dependencies.